Privacy Policy HBF Techniek

HBF Techniek attaches great importance to the protection of your personal data. When you visit our website, contact us or apply for a job, we may process your personal data.

This Privacy Policy explains which personal data we collect, why we process it and how we handle it. We treat your data with care and in accordance with the General Data Protection Regulation (GDPR).

1. Who are we?

HBF Techniek B.V.
Handelsweg 28
7461 JK Rijssen
The Netherlands

Telephone: +31 (0)548 724 090
Email: info@hbf.nl
Website: www.hbf.nl
Dutch Chamber of Commerce registration number: 94320357

HBF Techniek B.V. is responsible for the processing of personal data as described in this Privacy Policy.

2. What personal data do we process?

When you visit our website, contact us or apply for a job, we may process the following personal data:

• First and last name
• Company name, if applicable
• Email address
• Telephone number
• Information you provide through a contact or job application form
• Information you may send us by email, such as a CV or cover letter
• IP address and technical information about your device and browser
• Information about your use of our website, such as pages visited, clicking behaviour and the source of website visits
• Cookie preferences and information about your consent to the use of cookies

We only process personal data to the extent necessary for the purposes described in this Privacy Policy.

3. Contact forms and enquiries

You can contact us through our website with questions about our services, technical solutions or potential collaborations.

When you complete a contact form or send us an email, we use the information you provide to respond to your enquiry, process your request or contact you.

Depending on the nature of your enquiry, we process this information to take steps at your request prior to entering into a contract or on the basis of our legitimate interest in responding to business enquiries.

We do not retain your personal data for longer than necessary to process your enquiry, unless another legal basis or statutory retention obligation applies.

4. Job applications

You can apply for vacancies at HBF Techniek through our website or directly by email.

When you apply for a job, we may process the following information:

• Full name
• Email address
• Telephone number
• The position you are applying for
• Your request to be contacted by telephone
• Any additional information you provide
• A CV, cover letter or information about your work experience and education, if you choose to provide it

We use this information solely to assess your application, contact you and manage the recruitment process.

This processing is necessary to take steps at your request prior to entering into a potential employment contract.

If your application is unsuccessful, we will generally delete your application data no later than four weeks after the recruitment process has ended. If you consent to us retaining your information for future vacancies, we may keep it for a maximum of one year. You can withdraw this consent at any time.

If you become an employee of HBF Techniek, relevant information may be included in your personnel file. Separate retention periods apply to this information.

5. Google Analytics 4

We use Google Analytics 4 to gain insight into how visitors use our website. This allows us to see, among other things, how many visitors our website receives, which channels they come from and which pages they visit.

We use this information to improve our website and evaluate the results of our online marketing activities.

Google Analytics may process the following information:

• Pages visited
• Website events, such as page views and interactions
• Information about the device and browser used
• General geographical information
• The source of website visits, such as search engines or advertisements
• Technical information, including IP address data used when processing measurement requests

We use Google Tag Manager to manage the tracking codes on our website.

For analytical cookies that require consent, we ask for your permission in advance through our cookie banner. You can change your cookie preferences at any time.

6. Meta Pixel and online advertising

We use the Meta Pixel to gain insight into the performance of our advertisements on Facebook and Instagram.

For example, this allows us to measure how many visitors reach our website through an advertisement and whether certain actions are completed.

Depending on your consent and the settings used, Meta may process information about your website visit, device, browser and interactions with our website.

Meta may process this information in accordance with its own privacy policy.

We request your prior consent through our cookie banner before using the Meta Pixel and associated marketing cookies.

For more information about how Meta processes personal data, please refer to Meta’s Privacy Policy.

7. Cookies and cookie consent

Our website uses cookies and similar technologies. These help us ensure that the website functions properly and, where you have given consent, allow us to analyse website usage and measure advertising performance.

We distinguish between the following types of cookies:

Functional cookies

These cookies are necessary for the proper functioning and security of our website.

Analytical cookies

These cookies help us understand how our website is used, including through Google Analytics.

Marketing cookies

These cookies are used to measure the results of online advertisements, for example through the Meta Pixel.

Through our cookie banner, you can choose which cookies you wish to accept or reject.

You can withdraw your consent or change your preferences at any time through the cookie settings on our website.

More information about the cookies we use, their purposes and retention periods can be found in our Cookie Policy.

8. Sharing personal data with third parties

We only share your personal data with other parties when this is necessary for our business operations, the functioning of our website, the handling of your enquiry or job application, or when we are legally required to do so.

These parties may include:

• Providers involved in hosting, securing and technically maintaining our website
• Google, for website analytics through Google Analytics
• Meta, for measuring advertising performance
• Service providers that assist us in processing contact enquiries or job applications

Where a party processes personal data on our behalf, we make appropriate arrangements regarding the protection and security of this information where necessary.

When using services provided by international technology companies, personal data may be processed outside the European Economic Area (EEA). Where applicable, we take into account the legal requirements for international data transfers.

9. Data retention periods

We do not retain personal data for longer than necessary for the purpose for which it was collected, unless a statutory retention obligation applies.

Different retention periods apply to different types of data.

Contact enquiries

We retain this information for as long as necessary to handle your enquiry and fulfil any follow-up arrangements.

Job application data

If your application is unsuccessful, we generally delete your information within four weeks after the recruitment process has ended. With your consent, we may retain it for a maximum of one year for future vacancies.

Website and analytics data

The retention period depends on the settings of the analytics services used. Certain event data in Google Analytics is currently subject to a retention period of two months.

Cookie preferences

Your preferences are stored in accordance with the settings of our cookie consent management system.

10. Security of personal data

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, unwanted disclosure and unauthorised modification.

We restrict access to personal data to individuals and parties who need this information to carry out their work.

11. Your rights

Under the GDPR, you have various rights regarding your personal data.

You may request:

• Access to your personal data
• Correction of inaccurate or incomplete information
• Erasure of your personal data
• Restriction of the processing of your data
• Objection to certain types of processing
• Portability of your personal data, where applicable
• Withdrawal of previously given consent

If you wish to exercise any of these rights, please contact us at info@hbf.nl.

We will handle your request in accordance with applicable privacy legislation. To prevent personal data from being disclosed to the wrong person, we may ask you to provide additional information to verify your identity.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

12. Third-party websites

Our website may contain links to websites operated by other organisations, such as social media platforms.

HBF Techniek is not responsible for how these external websites handle personal data. We therefore recommend reviewing the privacy policy of the relevant website.

13. Changes to this Privacy Policy

We may update this Privacy Policy when our website, services or applicable laws and regulations change.

The most recent version is always available on our website.